While not automatic, this is how I do version tracking:

Create a local table called TblLocalRevision:

Make the RevisionNum and RevNotes fields set to Append Only  –  YES:

Enter data in the table to create ONE row only – with ID 1.

Enter data in Version nuber ex. 2.3   and notes ex.: Added a logo to the menu and added new sales report.

Show the current version number in your database using a dlookup on an unbound field in any form:


Now, anytime you push out a new updated front end, the latest version number shows.  If you make changes, do NOT add a new line.  Simply update the existing Version and Notes to whatever you want.  Because it is set to Append Only, it will archive the changes in that one row.  Now you can see the history by right clicking the field and choosing Show History.  Your user will always be able to see what version they are on.  Because it is a local table, you can push out updated front ends and users know if they have the latest version or not.

Simple, but effective.  YES, you can automate this with scripts or policies or other mehods – I have done that.  But that is a different lesson!

Jeff Shirley

Jeff Shirley

Founder & CEO
Jeff brings over 27 years of experience to the table, along with numerous awards, certifications, and real-world implementations.  His database solutions are currently running in industries including government, mining, agriculture, finance, education, science, research, non-profits, and healthcare businesses around North America and serve thousands of users day to day.  Jeff is a five-time MVP Award recipient for Microsoft Access, acknowledging contributions to community projects, evangelism, and educational outreach on Microsoft technologies.  Today there are less than 50 Access MVP’s worldwide. While Jeff focuses day to day on business management, IoT development, IT integrations and design, database architecture or other typical complex tasks, he also is a co-owner of Blue Heron Gardens, a commercial apiary running over 200 beehives.  Fresh honey is a small perk for many of our clients!

Mitch Redekopp

Mitch works with our clients day to day ensuring web development and IT projects are done to exceed customer expectations.  His background includes formal training in IT, Microsoft and CompTIA certifications, real-world business experience, and a true dedication to ensuring clients receive timely and professional support on their projects with Rivercity Technology Services.  Given the most difficult requests for IT solutions, Mitchell can assist our clients in finding a path to the best options which deliver results for our clients.  Mitchell is an avid soccer player and Manchester City fan, be sure to talk soccer with him when you can.